Which are the Best Printers for Business Use?
Business printers are a vital part of any office and regardless of their needs, every business should use printers that assist them in functioning efficiently. Deciding which office printer works best for your business can be difficult as there are a wide variety of types, from inkjet to laser and single to multi-functional models.
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You can also get informed about business printers reading the information below. We cover what a business printer can be used for and how you can choose a printer that works for you, based on series of quotes from qualified suppliers.
What Can You Use a Business Printer For?
A business printer can be a highly versatile tool and, depending on which features you choose you will be able to handle your documents in a variety of ways. A business printer can be used to print:
Marketing and promotional materials such as leaflets, flyers and newsletters.
Sales materials such as catalogues, posters, brochures and sales scripts.
Internal reports such as annual reports, financial reports, individual employee reporting, etc.
General documents that requires physical archiving.
Before Investing in a Business Printer
Business printers are an essential element in the modern office place and even the most modest work groups will utilise a printer during its daily activities.
When considering which printer is right for your office it is important to examine the main purpose of the machine as well as your employees’ needs and how they need to handle your business’ documents.
You should begin your selection process by determining if the following criteria are important for your business and its effective performance.
Multi or Single-Function Business Printers?
Are there many people that need to use the printer? Do you also need the functionality of a fax machine, scanner and photocopier? Having several multifunction printers (MFP) are great for offices that have many low volume basic needs and are interested in saving space.
On the other hand, businesses that have high volume, specialised needs such as scanning documents with many pages, scanning high resolution images or if you have employees that need personal printers then various single function units would be an ideal solution.
Laser, Inkjet or Solid-Ink Printing?
How printers apply ink to paper differs by the technology that they use and each technique will result in varying levels of quality and cost per page (CPP):
Laser or LED (light emitting diode) printers are ideal for basic printing needs such as text and basic logos and lines. They are efficient and reliable due to having few moving parts. They work by beaming content, in the form of light onto a rotating drum which attracts toner and prints the content onto the paper.
Inkjet printers can produce colourful, high detail printing projects such as image rich brochures, flyers and invitations. Inkjet printers blend colours smoothly by spraying ink droplets through small holes in a print head onto the paper surface. Inkjet printers are however slower than laser printers and there is a risk of inconsistency in print quality.
Solid-ink printers fall in between inkjet and laser printers as they can produce colour images that are of a higher quality than colour laser printers, are easier to use than colour inkjet printers and are better than inkjet printers at not being used for long periods of time. However, solid-ink printers are slow to warm up and the risk of having to replace the print head is higher.
Monochrome or Colour Business Printing?
Ink is the largest expense when operating a printer and if your business needs to print a high volume of documents then it would be in your interest to reduce the toner yield and the overall cost per page.
One way to improve toner yield is to assess what your business will be printing, text with no colour or vivid and colourful images. Printing in monochrome will quickly reduce the long term cost of having a printer but if you will be printing a wide variety of documents then a colour printer will be necessary.
To reduce the cost of having a colour printer you should set up the printer to print in monochrome as a standard, so as to reduce the usage of colour ink unnecessarily.
The Size of a Business Printer?
Printers come in all shapes and sizes and depending on your chosen model, the floor space that it will take up could differ greatly. Monochrome and laser printers tend to be smaller as they have few moving parts and toner cartridges, while colour and inkjet printers will tend to take up more space – of course, so will a larger format, such as an A3 printer.
The same can be said for single and multifunction printers, which will differ in footstep depending on the number of features.
How to Connect a Business Printer?
Most business printers are equipped with both USB and Ethernet ports but many modern printers are equipped with the ability to print wirelessly. Wireless printers will be more flexible and cheaper to deploy but they will not be as fast nor will they be able to handle print jobs with a large amount of data.
Business Printers and Print Quality?
Do you need to print high quality images? Printing quality can be measured by its resolution, printing sharpness, clarity and level of detail. This is measured in the number of dots per inch (DPI) that can be placed in a line with a span of one inch, as demonstrated below. The number of DPI that a printer can deliver can affect the cost per page as well as the overall cost of a machine.
Commercial printers differ slightly in the DPI that can print at and each printer model may have a DPI range that differs from another. Generally, printers can print in the following ranges:
300-720 DPI is typical for inkjet printers.
600-2,400 DPI is common for LED, laserjet and solid-ink printers.
How Will You Print With a Business Printer?
Printer manufacturers provide maximum monthly duty cycles for their printers. This number indicates the maximum number of pages that a business printer can print without being damaged. It is therefore vital to know to a certain degree how many pages you will be printing a month so your investment isn't lost.
This will also ensure that you choose a printer with a tray size that can hold a volume that matches your usage. You should ideally only have to add paper to the printing tray no more than once a week.
Paper size and post print finishes are another thing to consider, will you need to print A3 or larger? Will you need your documents to be folded, stapled or do you need duplex printing (printing on both sides)?
How often would the printer be used? Speed would be critical if the machine will constantly be in use and if it won’t see regular use then a printer with energy saving features would be a sensible choice.
Business Printer Prices
Prices on business printers will vary and depend on the type of printer, its level of multi-functionality, speed, toner yield and print quality. If these variables are important for your business then you should be prepared for a larger investment.
For more information about business printers, fill out a quote request form today and we will contact you as soon as possible with qualified offers from our dedicated partners, for free. Finding a business printer that works for you is just a phone call away.