Useful Tips for Choosing a Business Photocopier
A photocopier has now become an essential tool in the workplace in order to materialize a company’s digital resources. Whether you mainly need a business photocopier for copying, faxing, scanning or printing, the device’s main tasks should be designed to meet the specific needs of your company, no matter what size it is. Therefore, when the time comes to choose a photocopier, it is important to ask yourself the right questions: What kind of functions am I looking for? Why? And how much am I be willing to pay?
A basic USB printer
A multifunctional photocopier
There are a variety of business photocopiers available on the market, however the multifunctional photocopier has proved most popular for businesses, as it can easily be adapted to your needs. Although heavier, larger and more expensive, multifunctional printers will optimise working space by replacing single function devices.
It’s essential to create a criteria list when choosing a photocopier. You can start by assessing the following:
Printing volume per day
Quality and type of printing
Choice of medium (stickers, CD, photos, cardboard etc.)
Number of individual users
If your business needs more than a basic single-function photocopier it can be a good idea to invest in an additional network-based tool, which allows connecting and sharing between individuals and groups within the office.
This is a determining question that will influence the final choice of your business photocopier:
Maintenance rates and contracts
The price of consumables e.g. toner
Establishing a budget by calculating the price of consumables will help to evaluate the cost per page. It can be calculated by dividing the price of consumables and toner by the number of estimated daily printed items. Thus, you can forecast your return on investment.
It is often possible to spread the initial start-up costs of a new photocopier over a period of several months. This is called leasing and it can be an ideal solution for small and medium businesses, who do not have a substantial budget.