Wireless VoIP Phone

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Information about Wireless VoIP Phone

Development of VoIP Technologies

Since the introduction of the VoIP phones (Voice over Internet Protocol), the technology has quickly been replacing digital telephony and becoming more common for businesses, because of its enhanced flexibility and cost saving opportunities. VoIP systems have become a hit within telephone systems and come now with upgraded new features and connection possibilities, including mobile VoIP.

Another VoIP innovation is the combination of the system with WiFi, creating a wireless based VoIP system. The combination is known as VoWiFi, Voice over Wireless Fidelity has a rather new system and is being quickly adopted by many organizations.

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What Is Wireless VoIP?

VoIP enables users to place and receive calls through an Internet connection, rather than using the Public Switched Telephone Network (PSTN). Wireless VoIP is an upgraded technology using a wireless connection to run the VoIP software for use with wireless devices, such as laptops and tablets. Mobile and cell phones can also use the technology by connecting to a WiFi hotspot and downloading the VoIP software in the form of a mobile VoIP application.

How to Implement a Wireless VoIP Network?

Establishing a wireless VoIP system is extremely easy and the office Internet connection may not need to be changed at all. Every office is equipped with such connections as routers (Internet modems) which are used to transmit WiFi signal at a number of access points, where users can connect any type of wireless device and use the VoIP software. Routers typically have around 300 ㎡ of coverage, so if the company office isn't bigger than that, one router should be enough.

One of the most important thing for business owners to note when implementing wireless VoIP is that it is entirely dependent on the Internet connection and quality of the router. VoIP technology is ‘heavy’ and it requires a strong and reliable connection that is able to handle a lot of simultaneous operators without causing any problems. Internet providers can make a data plan and offer products that are tailored to the capacity of your business, so the VoIP process runs smoothly. Investing in a scalable Internet infrastructure is crucial when using wireless VoIP, since, with the connection of more devices, the Internet traffic may slow down processes.

Wireless VoIP Phone

The VoIP phone is a piece of hardware used to establish the VoIP connection. It looks like a regular phone set, equipped with earphones, microphone, and a display for caller ID. What differentiates conventional phones from VoIP ones, is their ability to transform placed calls into a digital format, so they can be transferred through the Internet Protocol. When a user makes a call from a VoIP phone, the digital information (packet) is sent through the internet to the recipient, where it is translated into a traditional format for phone lines. For incoming calls, the VoIP phone goes through the same process, making standard phone line calls into digital ones.

The wireless VoIP phone as the name suggests, is the same VoIP phone, without including the wiring. It uses WLAN (wireless local area network) to exchange information from the phone to the VoIP software and backwards. The wireless VoIP phone has a transceiver integrated into it, which allows transmission and receiving of data and connects to the VoIP base station.

By using a wireless VoIP, the user is completely mobile and can bring the phone wherever they go in the office premises as long as they stay in the range of the WiFi hotspot. This increases customer service responsiveness since the employee can deal with enquiries and move through departments while talking to the customer, instead of receiving the inquiry and have the obligation to contact them again for the solution. Such type of service adds value to the business since customers perceive that it provides a fast and efficient communication.

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Types of Wireless VoIP Phones

There are currently two main types of wireless VoIP phones and people are leading debated on whichever is the better version. However, no one can really say that one is better than the other since they are very different both in functions and development.

WiFi (WLAN) Phone

This type of phone uses a WiFi network that everyone uses to connect all types of devices. It is cheaper, easy to install and maintain since there are WiFi hotspots in every office and all that is needed is the actual VoIP phone. However, the WiFi technology is packet based and it is designed to transfer data as a priority, which may cause problems with the audio and transmission of calls. In order for WiFi to work perfectly with voice and audio, it needs to be prioritised in the network. This is called Quality of Service and they haven’t been established regarding WiFi phones because it was primarily created to exchange packet data.

DECT (Digital Enhanced Cordless Telecommunications) Phone

DECT phones are an older telecommunication technology and while WiFi phones search for an available hotspot to connect to, DECT phones have a base station, working as their own private network. It prioritised voice communications and is widely spread among businesses. There is a cost difference between DECT and WiFi phones since DECT has its own infrastructure which needs to be purchased and installed and is usually associated with higher costs but is generally perceived as the most reliable choice.

Benefits of Wireless VoIP

  • Mobility and flexibility

Wireless VoIP allows the user to connect to the VoIP software at any location and any device, as long as WiFi connection is present. This is very convenient for businesses with mobile employees and large offices with many users.

  • Transparency

Nowadays, almost everyone knows how to use WiFi networks and wireless VoIP is extremely easy to adapt to. There is no need for staff training or purchasing new complex devices.

  • Affordable

As WiFi is extremely cheap, businesses do not need to invest in expensive infrastructures and installation cost. All they need is a reliable internet connection, which most bigger offices already have in place.

  • Cost saving

Wireless VoIP has a huge leverage over cellular phone usage since calls are unlimited and free. There is a subscription fee for VoIP service but besides that, businesses can eliminate all phone providers contracts and data plans. Therefore, in a larger organization with numerous employees, wireless VoIP can be a major money saver.

Limitations of Wireless VoIP

As wireless VoIP may sound almost perfect, business owners need to have in mind that it is a relatively new technology, which still hasn’t been perfected. As mentioned above, data prioritization can cause problems such as packet losses and until the quality of service has been further developed, there is a risk of missing calls or other infractions.

Since wireless VoIP is an Internet based service, data security is another issue. More and more VoIP providers offer VoIP firewalls, which are able to protect the network to some extent. VoIP services also use encryption and authentication protocols to ensure the maximum level of security for businesses.