Coffee Machine Rental, Leasing & Buying

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Last Updated: 28. July 2020

Is Hiring a Coffee Machine the Right Solution?

Hiring a coffee machine is an affordable way of equipping your office with a high quality machine for lower monthly costs. Most coffee machine rental prices in the UK range between £5 and £15 per week, but are more affordable solutions out there for businesses that want to drop their monthly operational costs even further. You can find a detailed price overview further below.

Rental costs are particularly suitable for small and medium-sized businesses, due to the fact that leasing a coffee machine does not require a large upfront payment.

Often, investing in a coffee machine for many people is a high-cost process, so a rental or leasing agreement can be a smart alternative to save money.

Businesses also rent coffee machines for practical reasons, since in many cases the coffee machine supplier takes care of maintenance and refilling. If you do have the budget though, purchasing a machine outright might be a more cost-effective solution in a long term perspective.

If you need customised quotes, then fill in the contact form and Market Inspector will provide you with up to four free, non-binding quotes to help you make a well-informed decision.

Coffee Machine Rental Costs

The price of renting a coffee machine in the UK varies according to different factors, and can range from £5 to £40 per week, depending on the type of machine, its performance, and its coffee output capabilities. For example, a bean to cup machine will cost less than a more intricate espresso coffee machine.

There are multiple factors that influence the cost of renting a coffee machine, some of which are:

  • Type of coffee machine - A common customisable feature that will affect the price of a rented coffee machine considerably is the choice of bean over instant coffee, as it involves quite a bit of additional equipment.
  • Range of drink options - The number of drink options are also going to affect the rental price for a commercial coffee machine. Simpler machines commonly offer between 4-5 options, while more expensive, customisable machines offer 8+ drink variations and are able to churn out 150 cups per day.
  • Add-ons to your coffee machine - The more customised you need your coffee machine to be, the more you will have to pay for it. Coffee machine suppliers offer a magnitude of options customised to best suit your needs.
Cost of Renting Coffee Machines
Machine Type Price Range
Instant Coffee Machines £4.99 to £30 per week
Coffee Vending Machines £4.99 to £50 per week
Bean-to-Cup Coffee Machines £9.99 to £40 per week
Espresso Coffee Machines £14.99 to £40 per week
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What Are the Benefits of Renting a Coffee Machine?

Coffee machine rentals present various advantages. Not only will you enjoy the financial freedom to invest in other areas of your business by avoiding high up-front costs, but you will also benefit from included service and maintenance for your chosen machine.

There are several other key advantages to leasing a coffee machine for your business operations:

  • By renting a coffee machine, the level of convenience, freedom, and flexibility increases, as all responsibility and service related work is mostly transferred over to the supplier.

  • The suppliers offer free service and maintenance as part of the coffee machine rental agreement. In addition, they often take care of everything from installation of the coffee machine to teaching the staff how to use it.

  • Companies are able to enjoy the latest models, as the supplier is required to periodically provide them with the updated machines as a part of the rental agreement.

  • Renting coffee machines allows companies to test different options and find the one that best suits their needs. This helps them determine what type of coffee machine they should invest in in the future.

  • Some suppliers may also offer training to users to ensure top quality beverages are produced.

  • Finally, companies are able to acquire a brand new coffee machine without any liquidity, as they simply need to sign the rental agreement. They are able to retain their cash flow and keep track of payments that are fixed and predictable.

Benefits of Renting a Coffee Machine

What Is the Process of Leasing a Coffee Machine?

Commercial coffee machines can be quite expensive, with prices ranging from £1,000 to £12,000 and even higher. Therefore, many customers opt for leasing a coffee machine, instead of buying one outright.

In a lease agreement, you agree to rent the machine for a fixed amount of time from a leasing company. Leases usually last for a period of 1-5 years, with a 3-year leasing period being the most commonly chosen duration.

By hiring a machine, you avoid the high up-front costs that buying outright would require, and you can enjoy the additional benefits of regular servicing and maintenance. What’s more, a commercial coffee machine is usually tax deductible – unlike a direct acquisition.

Essentially, there are two different types of leasing agreements when it comes to coffee machines for hire:

An operating lease is when the customer is not obligated to buy the product at the end of the contract, a process previously called hire-and-purchase. In most cases, operating leases are short term coffee machine hire deals that depend on the agreement reached between the supplier and the customer. This is a more flexible coffee machine leasing agreement, seeing as there is the opportunity to change machines.

A finance lease is when the customer commits to buying the leased product at the end of the lease term, or commits to finding a buyer at the end of the contract.

Important Leasing Contract Conditions to Check

You should be aware of the many conditions found in leasing contracts before signing. Here are two main conditions that you need to pay attention to:

  • Leasing a coffee machine can sometimes lock you in a contract for many years. Be aware of cancellation fees if you want to cancel the contract before the set end date.
  • Check how often maintenance checks are to occur. These conditions need to be clearly defined to avoid surprise fees.

Which Type of Commercial Coffee Machine Is Best for Your Business?

There are numerous reasons for improving your office coffee. One, among them, is that many employees appreciate high quality coffee at their workplace. Good coffee allows them to get a good start in the morning but also keeps them awake and on alert throughout the day.

If your company wants to rent a coffee maker, there are several factors which need to be considered when finding the best coffee machine for your business needs:

  • What is the size of the company?
  • How many cups of coffee will be consumed per day?
  • What types of coffee do the employees prefer?

If your office has a limited number of employees, a traditional coffee maker might do the trick. Due to the growing demand of variations of coffee, there are multiple types of coffee makers available for purchase.

Renting a bean to cup coffee machine is the ideal choice if you are looking for the most fresh and high quality coffee for your employees. You can get an integrated coffee machine rental that fits nicely in your office kitchen or reception.

Hiring a coffee vending machine is a convenient option for larger businesses or organisations. They can serve a large volume of beverages with the simple push of a button, and can also come with other functionalities and can even double as regular water dispensers.

In general, coffee machines from reputable brands are considered more reliable and perform at higher standards. In any case, rentals or leasing contracts from recognised brands like Melitta, Krups, Gaggia, De’Longhi, Jura or Franke, can guarantee high quality coffee, necessary to kick-start the workday of your staff.

Renting a Coffee Machine for Your Café

Buying an industrial coffee machine for your coffee shop might be a cost you cannot afford, as sophisticated espresso coffee machines can be very expensive. For this reason, finding a relevant espresso coffee machine rental solution is the preferred choice for many cafés.

If an espresso machine exceeds your needs, bean to cup or filter coffee machines are also very common for coffee shops to hire. These units are able to brew coffee drinks of the highest quality and can satisfy various preferences.

Coffee Machine Rental Brands and Prices

Find Your UK Supplier and Hire Your Next Machine Today!

Finding the right coffee machine supplier can take a lot of time. There is a large variety of machines to choose from, each with different performance outputs and functions. Compare coffee machine rental agreements and coffee machine contracts of various suppliers to get the best price.

You want to find the best coffee machine for your business, right?
Fill out the non-binding contact form to get professional advice and reviews on which commercial coffee machine suits you best. You get up to four free quotes after customer service has verified your enquiry.

Franke Coffee Machines

Delonghi Coffee Machines

Jura Coffee Machines

Saeco Coffee Machines

Bosch Coffee Machines

Selecta Coffee Machines

Frequently Asked Questions About Coffee Machine Rental

The price of a commercial coffee machine can vary a lot depending on your business requirements. In general, the price for a low-end coffee machine starts at £1,499 and can go up to £20,000. Therefore, it might be better to consider various leasing options and rental agreements.

The rental price of a coffee machine varies depending on the machine’s performance, model, and its coffee output capabilities. Usually, the rental price begins at £4.99 per week and can go up to £50 per week.

Coffee machine lease is a long-term agreement, usually lasting between 1-5 years. The contract involves two parties: the owner of the coffee machine (leasing company) and the company that leases it (the lessee). The lessee transfers regular payments for the use of the equipment and has the possibility of purchasing the machine at the end of the contract.

Two types of agreements for coffee machine hire are an operating lease and financial lease. An operating lease is usually a short-term agreement where the customer is not obligated to buy the machine at the end of the contract. On the other hand, at the end of a financial lease term, the company leasing the coffee machine commits to purchasing the equipment or finding a new buyer that would be interested in the product.

Fill in the form today to learn about how Market Inspector can provide you with up to four free, non-binding quotes from qualified suppliers of high quality, coffee and espresso machines.

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Written by Aris Vourvoulias Head of Content Aris Vourvoulias is the Head of Content at Market Inspector. Aris is a passionate author and marketer with a background in journalism. He continuously writes, reviews, and educates himself in the areas of business, finance, and renewable energy. He has managerial experience in many European markets, including UK, Denmark, Sweden, and Finland. He and his content team have been featured on reputable sites like Business Insider, Entrepreneur, Guardian, Forbes, HubSpot, and more.
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