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Last Updated: 18. November 2019

Is Renting or Leasing a Coffee Machine The Right Solution?

Are you tired of your outdated coffee equipment but you do not have the budget to invest in a new one? In UK, most of rental prices come between £8 and £15 per week for a quality machine. However, more affordable solutions are available for those who want to drop even further their monthly operational costs. A detailed price overview can be found below.

The initial cost is one of the most obvious benefits of rental and leasing agreements. Rental costs are particularly suitable for small and medium-sized businesses, due to the fact that hiring a coffee machine does not require a large upfront payment. If you do have the budget though, purchasing a tea and coffee vending machine or some other commercial machine might be a more cost-effective solution in a long term perspective.

Often, investing in a coffee machine for many people is a high-cost process, so a rental or leasing agreement can be a smart alternative to save money. Businesses also renting coffee machines for practical reasons, since in many cases the coffee machine supplier takes care of maintenance and refilling.

If you need customised quotes, then fill in the contact form and Market Inspector will provide you with up to four free, non-binding quotes to help you make a well-informed decision.

What Are The Prices for Renting a Coffee Machine?

Coffee machine rentals present various advantages. By paying a regular monthly fee, you will benefit from included service and maintenance for your chosen machine. Besides finding a solution for an inexpensive coffee machine hire, there are also other advantages when you hire a coffee machine in the UK:

    • Opportunity to test out various machines, allowing you to find the unit that best suits your needs.
    • Suppliers may offer training to users to ensure top quality beverages are produced.
    • Financial freedom to invest in other areas of your business because there are no high upfront costs.

The price of renting a coffee machine in the UK varies according to different factors. This includes the model of the machine, its performance, and its coffee output capabilities. A coffee machine that can only brew black coffee will cost less than a coffee machine rental which delivers more variations of coffee, such as lattes or cappuccinos.

Cost of Renting Coffee Machines
Machine Type Price Range
Instant Coffee Machines £4.99 to £30 per week
Coffee Vending Machines £4.99 to £50 per week
Bean-to-Cup Coffee Machines £9.99 to £40 per week
Espresso Coffee Machines £14.99 to £40 per week
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Read in Our Guide

Factors That Affect Rental Prices
Find Your UK Coffee Machine Supplier Today!
Which Type of Coffee Machine is the Best for Your Business?
Leasing a Coffee Machine in the UK
How Much Does It Cost to Hire a Coffee Machine?
Rent a Coffee Machine For Your Coffee Shop
Commercial Coffee Machine Rental for your Office

What Are the Factors Affecting the Rental Prices?

Gathering all the information around a product before purchasing is. The most important factor, however, is the price of the product that you intend to invest in. There are multiple factors that influence the cost of renting a coffee machine, some of which are:

  • Type of coffee machine - A common customisable feature that will affect the price of a rented coffee machine considerably is the choice of bean over instant coffee, as it involves quite a bit of additional equipment.
  • Range of drink options - The number of drink options are also going to affect the rental price for a commercial coffee machine. Simpler machines commonly offer between four and five options, while more expensive, customisable machines are able to crunch out 150 cups per day, while offering a range of eight or more drink options. Accordingly, the prices for such machines will probably range anywhere from £23-25 per week, as opposed to simpler models for £4-8 per week.
  • Add-ons to your coffee machine - The more customised you need your coffee machine to be, the more you will have to pay for it. Coffee machine suppliers offer a magnitude of options customised to best suits your needs.

Coffee Machine Rental Brands and Prices

Find Your UK Supplier and Hire Your Next Machine Today!

Finding the right coffee machine supplier can take a lot of time. There is a large variety of machines to choose from, each with different performance outputs and functions. Compare coffee machine rental agreements and coffee machine contracts of various suppliers to get the best price.

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Franke Coffee Machines

Delonghi Coffee Machines

Jura Coffee Machines

Saeco Coffee Machines

Bosch Coffee Machines

Selecta Coffee Machines

Which Type of Coffee Machine Is The Best For Your Business?

When deciding on a type of leasing contract, it is important to consider how many people you plan to serve in a specific time period. Based on your expectations, it will be easier to narrow down your options.

Renting a bean to cup coffee machine is the ideal choice if you are looking for the most fresh and high quality coffee for your employees. You can get an integrated coffee machine rental that fits nicely in your office kitchen or reception. Hiring a coffee vending machine is a convenient option for larger businesses or organisations. They can serve a large volume of beverages with the simple push of a button, and can also come with other functionalities and can even double as regular water dispensers.

In general, coffee machines from reputable brands are considered more reliable and perform at higher standards. In any case, rentals or leasing contracts from recignised brands like Melitta, Krups, Gaggia, De’Longhi, Jura or Franke, can guarantee high quality coffee, necessary to kick-start the workday of your staff.

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The Process of Leasing a Coffee Machine

Commercial coffee machines can be quite expensive, with prices ranging from £1,000 to £12,000 and even higher. Therefore, many customers opt for leasing a commercial coffee machine, instead of buying one outright. While the process of leasing a commercial coffee machine usually makes more sense from a cash flow point of view, one should also keep in mind that leasing a commercial coffee machine is usually tax deductible – unlike a direct acquisition.

The Leasing Process - Step by Step

Generally, popular machine models being leased typically include bean to cup coffee machines, commercial espresso machines, and commercial filter coffee machines. Leases usually last for a period of one to five years, with a three year leasing period being the most commonly chosen duration. If you are interested in leasing a commercial coffee machine for your business, you should be aware that with a longer leasing period, the total costs will typically rise, while in return, monthly payments will decrease.

Step by step process of coffee machine leasing

Essentially, there are two different types of leasing agreements when it comes to coffee machines for hire: an operating lease and a finance lease.

  • An operating lease is when the customer is not obligated to buy the product at the end of the contract, a process previously called hire-and-purchase. In most cases, operating leases are short-term deals that depend on the agreement reached between the supplier and the customer. This is a more flexible coffee machine leasing agreement, seeing as there is the opportunity to change machines. 
  • A finance lease is when the customer commits to buying the leased product at the end of the lease term, or commits to finding a buyer at the end of the contract.

Depending on your arrangement, the supplier will either partially or fully manage, maintain, and restock your coffee machine rental. Therefore, leasing a coffee machine is often not as complicated as owning a machine.

Conditions You Must Double Check on Leasing Contracts

When you decide which coffee machine to lease, you should be aware of the many conditions found in the leasing contract before signing. Here are two main conditions that you need to particularly pay attention to:

  • Leasing a coffee machine can sometimes lock you in a contract for many years. There may even be cancellation fees if you want to cancel the contract with the supplier before the set end date.
  • Double check how often your supplier is supposed to visit for maintenance checks and restocking. These conditions need to be clearly defined in the contract in order to avoid surprises in terms of costs and logistics.

What Are The Benefits of Renting a Coffee Machine?

When looking for the best coffee machine available but you do not want to spend a fortune, it’s important to think thoroughly about which machine is ideal for your business needs. It’s also important to consider the funding options that are available, and try to base your decision on the current financial status of the business. One option is renting a coffee machine, which is becoming an increasingly popular choice for many businesses.

The benefits of renting coffee machines rather than buying, several of which are listed below, are quite straightforward:

  • By renting a coffee machine, the level of convenience, freedom, and flexibility increases, as all responsibility and service related work is mostly transferred over to the supplier.
  • The suppliers offer free service and maintenance as part of the coffee machine rental agreement. In addition, they often take care of everything from installation of the coffee machine to teaching the staff how to use it.
  • Companies are able to stay up to date, as the supplier is required to periodically provide them with the latest model as a part of the rental agreement.
  • Renting coffee machines allows companies to test different options and find the one that best suits their needs. This helps them determine what type of coffee machine they should invest in in the future.
  • Finally, companies are able to acquire a brand new coffee machine without any liquidity, as they simply need to sign the rental agreement. They are able to retain their cash flow and keep track of payments that are fixed and predictable.

Benefits of Renting a Coffee Machine

Rent a Coffee Machine For Your Café

Coffee consumption in the UK is increasing in popularity over its rival, the traditional cup of tea. There has been a general rise in establishments which serve coffee. Coffee drinkers have slowly decreased their domestic coffee consumption, and have replaced this by coffee shop visits. Social gatherings often occur over coffee at local coffee shops, where both beverages and the ambience are built around catering to the needs of the consumers.

The worldwide coffee trend has spread into the UK and has been welcomed as part of the everyday routine. Buying an industrial coffee machine for your coffee shop might be a cost you cannot afford. For this reason, renting a coffee machine is the preferred choice for many cafés. Usually, coffee shops prefer to use espresso coffee machines or bean to cup machines. However, filter coffee machines are also very common. These units are able to brew coffee drinks of the highest quality and can satisfy various preferences.

How to Choose a Commercial Coffee Machine Rental?

There are numerous reasons for improving your office coffee. One, among them, is that many employees appreciate high quality coffee at their workplace. Good coffee allows them to get a good start in the morning  but also keeps them awake and on alert throughout the day. 

If your company wants to rent a coffee maker, there are several factors which need to be considered:

  • What is the size of the company?
  • How many cups of coffee will be consumed per day?
  • What types of coffee do the employees prefer?

Having a precise answer to these questions will aid with the decision making process and will lead you to the most suitable coffee machine solution for your office. If your office has a limited number of employees, a traditional coffee maker might do the trick. Due to the growing demand of variations of coffee, there are multiple types of coffee makers available for purchase.

Are you Interested in Hiring Your Next Coffee Machine?

Buying a coffee machine might be an impossible investment for your business. A coffee machine rental will allow you to have more flexibility with your financial plans. Furthermore, most suppliers offer full service as part of their rental agreements.

Fill in the form today to learn about how Market Inspector can provide you with up to four free, non-binding quotes from qualified suppliers of high quality, coffee- and espresso machines.

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Written by Aris Vourvoulias Head of Content Aris Vourvoulias is the Head of Content at Market Inspector. Aris is a passionate author and marketer with a background in journalism. He continuously writes, reviews, and educates himself in the areas of business, finance, and renewable energy. He has managerial experience in many European markets, including UK, Denmark, Sweden, and Finland. He and his content team have been featured on reputable sites like Business Insider, Entrepreneur, Guardian, Forbes, HubSpot, and more.
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