Top 15 Business Printers in 2018

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How We Selected the Best Business Printers of 2018

Buying or hiring printers is a really difficult task as many people are often not aware of what parameters they must take into account before making a decision. Market Inspector has put together a list of 15 business printers across three different tiers. Whether you are looking forward to lease a printer in the UK or by one, this list will help you understand how to go about looking for a printer.

Print speed, paper capacity and maximum monthly duty cycle are three the important parameters as a high print speed will ensure that you do not have to wait too long to get done with the printing. A printer or photocopier with a high paper capacity means that you will not have to refill the paper trays every now and then. Further, a printer (like inkjet printers) that can handle heavy monthly duty cycles is a true work-horse as it can handle high volumes.

The Methodology for Choosing the Top Printers

After evaluating the printer landscape, we decided to split the tiers by the price. The low tier offers recommendation for printers under £500. These printers are ideal for small work-groups. The mid-tier offers recommendation for printers in the range of £500 to £2000. Many small to medium sized business will benefit from investing in a printer in this range as they will get very capable machines for what they pay. Alternatively, instead of buying, they can choose to rent photocopiers. Finally, the last tier - high-tier - is suitable for big organisfations in which many users need simultaneous or consistent access to printer related facilities. The printers in this tier cost over £2000 and can easily run into thousands of pounds.

  1. Check Low-tier Printers
  2. Check Mid-tier Printers
  3. Check High-tier Printers

Market Inspector has compiled this list after going through numerous printer related websites and looking at the feedback of the users. We have also taken into account the popularity of these printers as well the unique features of each and every device. We have also provided a unique description for all the printers. The description covers important details pertaining to connectivity and security. On many occasions, we have also mentioned unique features, for example, the size of the LCD display etc. to highlight an important feature of a given device.

Also, note that the printer type section explains a lot about the printer. It will tell you whether it is an A4 or A3 printer. Moreover, you will also discover what technology (laser or inkjet) is being used. The word mono indicates that the printer is a black and white only variant while the word colour indicates a colour printer. Lastly, multifunction printers are capable of printing, scanning, copying as well as faxing. In contrast, a single function printer is only capable of printing.

Further, after analysing the various parameters, we decided to include two very important but often overlook characteristics – Noise level and weight. A printer with a very high idle and operating noise will be a nuisance in the office and will more often than not warrant its own isolated space. This can be an additional cost for many businesses. Weight is another important parameter as it gives an idea of the device. A very heavy printer will occupy more space in any office. Additional parameters include RAM and processor speed to help you understand how capable a printer really is.

Our goal with this list is to help you find the right photocopier supplier  and the right machine to match your printing needs. Whether you need a printer with high print speed or huge paper capacity or an A3 printer, our list will give you plenty to choose from. From single function mono laser printers to multifunction devices, we have the entire range at your disposal. We hope you find this useful.

Small _printer

Best Low-Tier Business Printers

1. Lexmark CS827de

Lexmark CS827de - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4 Colour Single Function Laser Printer Up to 650 sheets Up to 57 ppm 200,000 pages / month 4.5/5

Lexmark CS827de is a printer that brings together a number of important functionalities under one sleek design. With a huge 10.9-inch touch screen, the printer is fairly easy to operate. This laser printer has a standard paper capacity and a very high print speed. It is atypical to find such high print speed at this price point. If your business is often under time-sensitive deadlines, then this is the printer to get. Further, it is possible to have NFC configured on this device for wireless printing.

Additional Information

  • Ram: 1 GB (configurable to 3GB)
  • Processor Speed:1.33 GHz
  • Noise Level: Up to 57 dB
  • Weight: 62.3 k

2. HP M552DN

HP M552DN - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4 Color Single function Laser Printer Up to 1,200 sheets Up to 33 ppm 80,000 pages 4/5

HP’s M552DN is a good choice for small- to medium-sized businesses for a number of reasons. It has a decent print speed and a healthy paper capacity, which means that you will not have to fill the paper tray very often. This printer is a good choice for organisations that value security as HP offers its own security solutions to help protect sensitive data.

Additional Information

  • Ram: 1 GB
  • Processor Speed: 1.2 GHz
  • Noise Level: Up to 63.1 dB
  • Weight: 27.5 kg

3. Kyocera FS-1220MFP

Kyocera FS-1220MFP - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4 Mono Multifunction Laser Printer 250 sheets Up to 20 ppm 20,000 pages / month 3/5

With a print speed of 20 pages per minute (ppm), Kyocera FS-1220MFP might look like a bad deal, but when you take into account its multifunction features and its compact design, it is the ideal candidate for cramped offices. Besides, at this price point this is a good deal, as one is more likely to find less reliable or low-quality multifunction printers. If you are in the market for an affordable multifunction laser printer for your business, this is a good option.

Additional Information

  1. Ram: 64 MB
  2. Processor Speed: 390 MHz
  3. Noise Level: Up to 50 db
  4. Weight: 8.7 kg

4. Canon ImageRunner ADVANCE C255i

Canon ImageRunner ADVANCE C255i - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4 Colour Multifunction Laser printer Up to 2,300 sheets Up to 25 ppm 70,000 pages / month 4/5

If you are looking for a compact solution to your printing needs, then the Canon imageRunner Advance c255i is a wonderful addition. The standout feature of this printer is its LCD touch-screen display. At 10.1 inches the display is among the biggest and makes navigating the printer very easy. An access management system helps keep the printer secure from unwarranted usage.

Additional Information

  • Ram: 3 GB
  • Processor Speed: 1.75 Ghz
  • Noise Level: Up to 48.7 dB
  • Weight: Approx. 49 kg

5. Brother MFC-J6530DW

Brother MFC-J6530DW - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4/A3 multifunction inkjet printer Up to 300 sheets Up to 35ppm 30,000 pages / month 3.5/5

If your business is looking for a printer that can handle A4 as well as A3 sheets then the Brother MFC-J6530DW is a great value. It is a multifunction inkjet printer with a generous 6.8 LCD touchscreen display for easy navigation. The 300 sheets paper capacity is a bit low but still better than many printers at this price point. With USB and wired or wireless network support, it offers great connectivity and secure printing.

Additional Information

  • Ram: 128 MB
  • Processor Speed: 576MHz
  • Noise Level: Up to 50 db
  • Weight: 19.6kg
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 Mid -tier -laser -inkjet -printer

Best Mid-Tier Business Printers

1. Canon ImageRunner ADVANCE C355i

Canon ImageRunner ADVANCE C355i - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4 Colour Multifunction Laser Printer Up to 650 sheets Up to 35 ppm 90,000 pages / month 4/5

In the mid-tier range, the Canon ImageRunner Advance C355i is a good option for many businesses. It develops on the framework established by the C255i model by increasing the print speed and duty cycle. It also retains the huge 10.1-inch LCD touchscreen display, thereby making it easy to navigate through the onscreen controls. NFC, Bluetooth Low Energy are optional connectivity features.

Additional Information

  • Ram: 3 GB
  • Processor Speed: 1.75 Ghz
  • Noise Level: Up to 51.4 dB
  • Weight: Approx. 49 kg

2. Xerox VersaLink C405DN

Xerox VersaLink C405DN - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4 Colour Multifunction Laser Printer Up to 550 sheets Up to 35ppm 80,000 pages / month 4.2/5

The VersaLink C405DN from Xerox is a fast multifunction colour laser printer that has a paper capacity good enough for low to moderate printing needs. This particular printer is more suitable for medium sized businesses and has many features, including near-field communication (NFC), which allows to print through mobile devices. The 5 inch screen display that comes with the printer makes it easy to use for long durations.

Additional Information

  • Ram: 2 GB
  • Processor Speed: 1.05 GHz
  • Noise Level: Up to 52.3 dB
  • Weight: 33 kg

3. Epson WorkForce AL-C300TN

Epson WorkForce AL-C300TN - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4 Colour Single Function Laser Printer Up to 850 sheets Up to 31ppm 120,000 pages / month 4/5

With a generous paper capacity of 850 sheets, the Epson WorkForce AL-C300TN is a behemoth when it comes to print volumes. It has a maximum duty cycle of 120, 000 pages per month which makes it an easy choice for offices that need to print extensively. IPv6 protocol and Ethernet support help improve connectivity, while Enhanced SSL and IPSec support add to the security of the device. Though copying and faxing are not available, it is a printer that is good at what it does and an easy recommendation.

Additional Information

  • Ram: 1 GB
  • Processor Speed: 750 MHz
  • Noise Level: Up to 54 dB
  • Weight: 34.5 kg

4. HP Laserjet Enterprise M608dn

HP Laserjet Enterprise M608dn - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4/A3 Colour Single Function Laser Printer Up to 650 sheets 61 ppm 275,000 pages / month 4.5/5

Many organisations tend to keep their printing solution separate from scanning. Also, they prefer to invest in mono printer as the running costs are lower than colour variants. If you are one of them, then consider getting the HP Laserjet Enterprise M608dn as it has a very high print speed (61ppm) and an absolutely incredible maximum monthly duty cycle of 275, 000 pages. Add to that HP’s connectivity and security features and you have a reliable heavy-duty printer at your disposal.

Additional Information

  • Ram: 512 MB (Configurable to 1.5 GB)
  • Processor Speed: 1.2 GHz
  • Noise Level: Up to 68.6 db
  • Weight: 21.6 kg

5. Xerox Phaser 7500DN

Xerox Phaser 7500DN - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4/A3 Colour Single Function Laser Printer Up to 2,100 sheets Up to 35 ppm 150,000 pages / month 4/5

For organisations that need to print A4 as well as A3 documents, the Xerox Phaser 7500DN is a good investment. Double side printing comes as standard in this variant of the Phaser 7500 series from Xerox. In addition to Ethernet, wireless connectivity is also available. However, it is an optional feature.

Additional Information

  • Ram: 512 MB (Configurable to 2GB)
  • Processor Speed: 1 GHz
  • Noise Level: Up to 51 dB
  • Weight: Approx. 66 kg
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Expensive -business -printers


Best High-Tier Business Printers

1. Canon ImageRunner ADVANCE C5560i

Canon ImageRunner ADVANCE C5560i - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4 Colour Multifunction Laser printer Up to 2,300 sheets Up to 25 ppm 70,000 pages / month 4/5

The C5560i carries the tradition of ImageRunner Advanced series by providing a very large screen (10.1) to interact with the printer. Secure print options and control over various functionalities help prevent unauthorized usage. This is a top of the line Canon device and will suit heavy workload environments just fine.

Additional Information

  • Ram:  Up to 4 GB
  • Processor Speed: 1.75 Ghz
  • Noise Level: Up to 53 dB
  • Weight: Approx. 172 kg

2. Konica bizhub c558

Konica bizhub c558 - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A3/A4 Colour Multifunction Laser printer Up to 6650 sheets Up to 55ppm 200,000 pages/month 5/5

Konica’s bizhub c558 is a great choice for enterprises as it can be configured to have a very high paper capacity – over 6000 pages. Mobile print options such as AirPrint, Google Cloud Print and WiFi Direct can be leveraged to print documents using a plethora of devices. Further security features such as user authentication and hard disk encryption are also available and can be used to safeguard data.

Additional Information

  • Ram: 4 GB
  • Processor Speed: 2.9 GHz
  • Noise Level: Up to 75 dB
  • Weight: 110 kg

3. Lexmark CX725dthe

Lexmark CX725dthe - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4 Colour Multifunction Laser printer Up to 2,300 sheets Up to 25 ppm 70,000 pages / month 4/5

Lexmark CX725dthe offers the features of much more costlier printers at a much lower price point. A decently sized 7 inch colour touch screen is present to make the interaction with the device an enjoyable experience. Some other notable features include page-level jam recovery and other advanced scanning tools. This printer has very solid guts as it has a very good processor speed and very high ram.

Additional Information

  • Ram: Up to 4GB
  • Processor Speed: 1.2 GHz
  • Noise Level: Up to 56 dB
  • Weight: 51.7 kg

4. HP Laserjet Enterprise M633fh

HP Laserjet Enterprise M633fh - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4/A3 multifunction inkjet printer Up to 300 sheets Up to 35ppm 30,000 pages 3.5/5

As the name suggests, the HP Laserjet Enterprise M633fh has been developed with enterprises in mind. It is a true work-horse with a very high print speed and capable of handling high print demands. It has an 8 inch colour display with an illuminated home button to facilitate quick return to the home menu. If you need black and white only prints, this printer is a serious contender. Add to that the various connectivity and security options and you have a winner in your hands.

Additional Information

  • Ram: Up to 2GB
  • Processor Speed: 1.2 GHz
  • Noise Level: Up to 57 db
  • Weight: 33.2 kg

5. Xerox VersaLink C605

Xerox VersaLink C605 - Printer Specifications
Printer Type Paper Capacity Print Speed Max Duty Cycle Review Score
A4 Colour Multifunction Laser printer Up to 2,300 sheets Up to 25 ppm 70,000 pages / month 4/5

In addition to various wireless solutions (Apple Airprint and Google Cloud Print), Xerox offers its own set of drivers to make it easier for the IT admins to manage Xerox devices. Xerox also offers many industry standard security features such as Firmware verification, access controls (including role based permissions) and disk overwriting. Further, the VersaLink C605 has a very high print resolution – Up to 1200 x 2400 dpi, making it a good choice for offices that need to print different kind of graphics.

Additional Information

  • Ram: 4GB (Configurable to 2GB)
  • Processor Speed: 1.05 GHz
  • Noise Level: Up to 57.4 dB
  • Weight: Approx. 63.8 kg

Find the Best Printer For Your Business

Finding the right printer for your business needs is far from easy task to do. Different obligations and workload imply different technical characteristics from your machine. At Market Inspector we know that businesses have no time to spend ouside their regular agenda, and therefore, we have prepared this thorough and unbiased 2018 review guide for saving your time and money.

However, If you still have not decided what is the best choice for your profile, then feel free to fill out the form at the top of this page and you will receive up to 4 tailored-to-your-description quotes without any further obligations connected to the service.  

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