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Last Updated: 02. January 2020

The Best All-in-One Printers for Your Business

How to Find the Best All-in-One Printers

All-in-one printers, also known as 4-in-1 or multifunction printers, are equipped with various functions and features. They can be divided into two main categories: All-in-one printers for the home, and office printers. Domestic printers have lower initial costs but they also have a lower toner yield and a higher risk of malfunction. While business printers have higher initial costs and their long-term running costs are lower.

After figuring out the type of all-in-one printer that fits the needs your business, you still have to choose from a wide range of machines and suppliers. Each product differs for reliability, quality, speed, and capabilities.

Another aspect to consider before purchasing the printer is the method of payment. The possibilities are various, from a printer lease and hire or even a photocopier rental. In this guide, you will find more information about inkjet and laser all-in-one printers, as well as our best picks for these categories in 2020, which are:

To get help with finding a supplier, or more a more tailored pick of the best all-in-one printers for your business needs, fill in the form above and receive up to 4 quotes with no charges or obligations.

Office Printer

Our Guide on This Page

How Multifunction Printers Can Help Your Business
Best Inkjet All-In-One Printers
Best All-In-One Laser Printers
Find Your Next Printer with Market Inspector

How Multifunction Printers Can Help Your Business

A small home office may benefit from a low-cost multifunction printer that can print and scan documents that have an average quality. Business printers are instead more adapt for large businesses as they need a printer that can connect with and print from a multitude of devices while handling large print jobs.

All-in-one printers offer many functionalities  at once, and are not limited to the more traditional functions that, for example A4 printers have.

There are a series of new developments in mobile printing that allow users to print, scan, and copy while on the go. Consultants that need to print contracts and salesmen that need to print invoices out of the office will benefit from a portable all-in-one printer solutions.

Both mobile and stationary all-in-one printers are usually equipped with wireless functionalities. Most wireless printers will be able to connect via WiFi and bluetooth, while others are able to connect directly to mobile devices. Photocopier suppliers have implemented a new function called “Cloud Ready”, meaning that the product can connect to devices via cloud services (such as Google Cloud Print) quickly and easily.

These two distinct all-in-one printer types can be further dissected into whether they employ inkjet or laser printing technologies. The difference between them is whether you will need to print high-quality images or large volumes of text and graphic based documents. Inkjet all-in-one printers are more suitable for printing images while laser printers are more fitting for printing text documents.

Price Range of All-in-One Printers
Quality of PrintersInkjet AIO PrintersLaser AIO Printers
Low-Tier Printers £100-£110 £80-£90
High-Tier Printers £1,300-£1,400 £10,600-£10,700
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Best Inkjet All-In-One Printers

Epson WorkForce WF-7110DTWColour inkjet printers are an excellent choice when it comes to printing photographs, high definition graphics, and specialised fonts. Professional inkjet printers are superior to laser printers when it comes to specialised, visual tasks.

Marketing and public relations companies use this printers to produce pre-press colour proofs for digital works. As all-in-one inkjet printers are typically used for visually demanding materials, the added features will naturally accommodate needs that are similar to printing high-quality documents on a variety of formats and sizes.

Epson WorkForce WF-7110DTW

The first model is Epson WorkForce WF-7110DTW, which is in our list thanks to the capability of a A3 printer, double side, scan, copy and fax. The Workforce can print up to 18 black and white pages per minutes and 10 colour pages per minute.

Other characteristics that make this printer one of the best on the market are the separate colour cartridges and the wireless solutions. The separate colour cartridges permit you to change one cartridge rather than the entire colour set when one colour is completely consumed. Between the wireless features, this product offers Wi-Fi, Wi-Fi direct, near field communication (NFC), and scan to cloud. This all-in-one printer has a 50% lower cost per page compared to the other models of its category.

HP OfficeJet Pro 7730

HP OfficeJet Pro 7730 is our second pick of best inkjet all-in-one printers. As the Epson model, this machine can print up to A3 size. OfficeJet Pro 7730 has a high volume print capability, the two paper tray get to a combined capacity of up to 500 pages. It can print 18 pages in a minute. Moreover, the HP smart app permits you to print on the go from the office, phone, tablet, or computer. This machine features a colour touchscreen with time-saving shortcuts that make this product perfect for the office.

Canon PIXAMA MG7752

The last product of this list is Canon PIXMA MG7752. This machine includes 6 different inks and two paper trays. The last feature makes it easier to switch from document to photos, which makes this model perfect for offices that need excellence in both the aspects. Pixma includes a user-friendly touchscreen and wireless connection.

Facts about inkjet printers

  • They work by diffusing ionised ink onto paper with high precision
  • They use only four colours: cyan, magenta, yellow, and black
  • Some printers have single cartridges that contain all the ink, others with separate cartridge for each colour

Best Laser All-In-One Printers

Canon ColorImageClass MF634CdwLaser printers are a better fit if there is only a need to handle text-based documents and average quality graphics. Organisations and companies that have a general need for fast, smudge-free, quiet, and economical printing, an all-in-one colour laser printer will be an excellent investment.Market Inspector has identified 3 products, we believe to be the best choice for your office.

Ricoh SP 150SUw

The first model is Ricoh SP 150SUw. This printer is quiet, unobtrusive, and it has a compact design. SP 150SUw doesn’t have many features but it is optimal for home offices and small business that need to print a large number of documents.

Canon ImageClass MF634Cdw

Our second pick is the Canon Color ImageClass MF634Cdw. The biggest pro for this product is that this machine prints well and fast for the price. Together with that, the Color imageClass has a strong set of features between those: auto-duplexing, USB thumb drive support, and is Wi-Fi ready with no need of add-ons. Yet, this machine is big and heavy for its 100 page output capacity.

Kyocera Ecosys M2640idw

The last all-in-one printer in this list is the Kyocera Ecosys M2640idw. This all-in-one printer only prints in black and white. The remedy to the lack of colour printing comes from the huge amount of features. This machine has an input tray that goes up to 250 sheets and it prints with a 40 page per minute speed. Ecosys also includes the Kyocera Hypas platform that features a wide range of optional onboard business apps.

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Ultimately, the all-in-one printer that you should choose for your business should be reliable, match your needs and method of payment (lease and hire or photocopier rental). All electronic apparatus for office environments, regardless of their cost and quality, will eventually need some form of maintenance and servicing.

Many printer suppliers will offer different services. From basic complementary service to proactive maintenance and 24-hour customer service hotlines.

The all-in-one printer has to match your needs. If our picks are not answering your specific needs, feel free to contact us by filling in the form above. Our sales team will help you with finding the best match for your company by sending you up to 4 quotes, free of charge, and with no obligations.

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