When choosing an office coffee machine, you have a broad range of options: you can choose among different sizes, types, and brands. The choice of coffee machine for your workplace will depend also on what type of coffee you want. In fact, you can use from fresh coffee and instant coffee to coffee pods or capsules and hot drinks in your coffee machine.
Machines can go from small, tabletop units, to larger, floor standing coffee vending machines, depending on how much space you have available in the workplace and what is the minimum capacity you expect.
These factors will obviously affect the price as well. However, most of coffee machine suppliers offer leasing and renting options.
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Buying a coffee machine for your workplace is a cost-efficient choice in the long-term. By purchasing a coffee machine, you gain ownership of the machine right away, you are not bound to any agreement with the supplier and you are able to choose not to buy refurbishments for as long as you please. Moreover, you can choose to use thecoffee beans of your choice and other products like hot chocolate and tea.
However, buying a coffee machine can have its disadvantages, for example, a high initial investment and full responsibility in case of breakage or malfunction. Moreover, you will need to take care of refurbishing by yourself and you will not be able to update your unit at a reduced cost (or for free) if you want to try a new model.
Renting and leasing an office coffee machine can be good options depending on what you need for your workplace. With renting or leasing agreements, you do not gain the ownership of the machine right away, although in many cases you have the option to do so for a low fee at the end of the contract. Moreover, you might be bound by a contract to buy a certain amount of refurbishments exclusively from the supplier.
Renting a coffee machine ranges from £5 to £70. Renting a coffee maker is mosty a short-term solution, and the price is calculated per week, making the cost very easy to absorb. A lease is for longer periods and payments are on a monthly basis. The investment is still not as heavy as when buying a coffee machine.
|Buy||One time||Of buyer||On buyer||On buyer|
|Lease||Monthly||Of supplier during lease, with option to acquire in the end||As agreed, usually on supplier||As agreed, mainly on supplier|
|Rent||Weekly||Of supplier||As agreed, usually on supplier||As agreed, mainly on supplier|
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There are several factors that need to be considered when choosing the best coffee machine for your office. Size of the machine, type of coffee, and brand are the main things you need to consider when making the decision. Certain brands like Franke coffee machines have a wider range of products that cater to all kinds of businesses, while other smaller brands might specialise in specific types of office coffee machines.
When deciding what size your commercial coffee machine should be, you will need to estimate the number of cups of coffee that the coffee machine will likely dispense every day. This will firstly depend on the size of your business and the number of employees or customers that will be using the machine on a daily basis. Moreover, the space where you want to place the machine should be kept in consideration, as well as how many units of office coffee machines you are willing to buy or rent.
Find more information on prices of coffee machines for different office sizes:
Small offices usually do not have the need for big, expensive coffee machines. They typically prefer cost efficient units that meet the consumption level of just a few employees and visitors. The following are the most common types of coffee machines for small businesses.
If you need a coffee machine in a small office space, buying one might be a good option for you. Leasing may still be convenient, especially for machines with pods and capsules or for those that use instant coffee, as you may agree on a fixed periodical supply of refurbishments for the machine.
Prices depend on the type of agreement and on the machine, but a lease can be as low as £9.99 per month for a small tabletop vending machine. Renting is especially suitable if you are planning to use the machine for a few weeks or months, in which case you could rent an office coffee machine for as low as £5 per week.
|Coffee Machine||Price Range||Average Price|
|Filter Coffee Machine||£25-250||£50-70|
|Capsules or Pods Coffee Machine||£25-200||£50-70|
|Tabletop Coffee Machine||£200-900||£500|
If your office coffee machine is supposed to cater to a medium-sized business, you might want to consider leasing instead of buying it, since the initial investment required for a purchase could be significant. In case you decide to go for a built-in office coffee machine your options are limited to the purchase since it is going to be an integral part of your kitchen.
|Plumbed In Coffee Machine||£200-3,700 |
|Cannot be leased||Cannot be rented|
|Small Floor Standing Machine||£600-3,000||£12.50 to £15.50 /month||£8.50 to £12.50 /week|
If your business is very large, your best option is a coffee vending machine. In this case too, you can choose among different types.
If what you need is a high-capacity office coffee machine for a large business, buying it is probably not the best solution because besides the initial capital required for such a purchase, you would also need to take care of servicing, refurbishing, and maintenance. In this case, leasing or renting are your best options.
|Floor Standing Vending Machine||Up to £5,000||From £15,50/month||From £12,50/week|
|In-cup Vending Machine||Up to £5,000||From £25/month||From £20/month|
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According to your preference and your needs, you have the possibility to choose among different types of coffee to use in your machine. Different machines use different types of coffee, and this also influences both the price of the machine and the cost of upkeep and refurbishments.
Well-known brand coffee machines are more likely to perform better and last for a longer time, and if not, there is a bigger guarantee from the manufacturer of reliable reparation service.
It is safe to say, then, that the best coffee machines would be the ones manufactured by brands with a long history in the business, who have crafted their machines to perform at better conditions and last longer.
With well known brand comes reliable quality but also higher price. The main brands of office coffee machine suppliers in the UK are:
Before purchasing an office coffee machine, it is important to consider various factors. From features, capacity, cleaning requirements, functionality, and more. The following five elements should be evaluated:
The smaller the machine, the more manual work and cleanup after use it will require. An espresso machine, for example, needs to be cleaned after every use, which is only possible if the office is small and employees are willing to take the time. On the other hand, a large, in-cup vending machine requires no manual work at all and no cleaning after use: you just need to push a button and the coffee will be automatically poured into a disposable cup that the machine itself will provide.
Smaller, less technologically advanced machines typically take a longer time to make coffee, while modern hot drinks vending machines can deliver a hot cup of your favourite drink in less than 30 seconds. If you don’t want your employees to spend a long time preparing coffee, you might want to opt for a quicker solution like a vending machine.
Some machines only take the push of a button to deliver a wide variety of drinks, while other machines need to be operated manually. For example, operating an espresso or cappuccino maker is not as easy as operating a tabletop vending machine. You may want to get one of these if you think your employees will appreciate the high quality coffee an espresso maker can deliver despite the fact that they are not the easiest to use. Otherwise, try with a simpler option like a vending machine.
Your machine can be either connected to the plumbing system in your office, or it can have its own water tank. The choice will depend on the cup capacity you desire in your machine as well as on where you will place it in the office. The advantage with a plumbed in machine is that you do not need to refill the water tank manually. However, this solution may be significantly more expensive than the alternative.
A cup of coffee is not everyone’s cup of tea. Think about whether you want to cater for different needs in an all-in-one machine or rather provide separate equipment. The capacity of a coffee machine is usually measured in cups. Choose between single serve or multiple serve, drip down or one-cup-per-click machines. Most coffee machines come with an LCD display which provide you with coffee with just one touch. This easy to use option is fast and convenient and often saves you from having to clean up.
Coffee machines for offices are certainly a key element for many office spaces. Coffee is a vital part of office culture, and coffee breaks are an occasion for employees to take their minds off work, to network or even have a quick informal meeting. Some office coffee machines can also double as a hot water dispenser, and thus offer multiple functionalities. Therefore, it is important to choose an office coffee machine that can satisfy the needs of your employees and customers.
In order to make your choice easier, we are here to provide you with four personalised quotes for office coffee machines. All you have to do is to fill in a quote request form and our sales team will contact you with up to four quotes as soon as possible. Requesting quotes is free and without further obligations.
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Aris Vourvoulias is the Head of Content at Market Inspector. Aris is a passionate author and marketer with a background in journalism. He continuously writes, reviews, and educates himself in the areas of business, finance, and renewable energy. He has managerial experience in many European markets, including UK, Denmark, Sweden, and Finland. He and his content team have been featured on reputable sites like Business Insider, Entrepreneur, Guardian, Forbes, HubSpot, and more.