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Last Updated: 28. June 2018

Five Things You Didn’t Know About Office Photocopiers

The History of the Photocopier

The photocopier has a long history going all the way back to the 17th century. Of course back then it was not the fancy colour photocopier we know today, but you could copy a written document by using a letter copying press. The first one was invented by the famous steam engineer James Watt. The modern photocopier and hence the grandfather of photocopiers in every office, was invented in 1937 using technology called xerography. This machine was actually introduced in the early 1960s and rapidly became very important in offices.

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Today’s Issue

Privacy is a very important subject nowadays. With the use of social media and mobile phones the world is getting “smaller” and so is the privilege of privacy. A digital photocopier has a built-in hard drive, which saves all the copies it has ever made. Can you imagine what someone with wrong intentions could do with all that information? But there is a solution, as there is software available which removes all data from photocopiers. Therefore, it can be a good idea to invest in one of these programs, along with a new photocopier.

Key Points When Buying A Photocopier

There are a number of factors you should consider when buying a photocopier. You need to consider the capabilities of most business photocopiers on the market, in order to find a suitable price. There are three things you should think about before deciding on how much you want to spend:

1. The amount of copies a machine produces per minute. The average machine produces 25-45 copies per minute

2. Are you looking for a multifunctional device that can print, scan and copy or just a plain photocopier?

3. Choice of manufacturer: do you want to go for an established brand or a cheaper less established one?

Besides these three points, the size, design and technology within the machine could be considerable points as well. Overall the average multifunctional photocopier price for business use is approx. £2,500.

Leasing is the Alternative

Leasing is a fantastic alternative to buying, especially if you don’t want to spend a large amount of money at once. Leasing a photocopier enables you to can save money and enjoy the service of the leasing company when your machine is broken. This can cost you on average between £21 - £35 per month.

Maintenance and Service

This is a great add-on option for photocopiers. If your photocopier breaks down or there is a technical problem you won't have to worry. You can simply call your service provider who can guide you by telephone or send a technician out. Maintenance and service contracts can also include ink cartridges.This agreement may already be included in your leasing or rental price, but you may have to pay an extra monthly fee. 

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